Privacy Statement Phoenix Fellowship

Phoenix Fellowship aims to facilitate an inner and spiritual path of development in a way that aligns with contemporary times and contributes positively to the world. The organisational structure is a ‘Church denomination’; an independent entity representing a community, a ‘fellowship’, that explores esoteric knowledge and the essence of world religions, amongst other things.

Phoenix Fellowship is responsible for processing personal data as outlined in this privacy statement.

Personal Data We Process

Phoenix Fellowship processes your personal data because you use our services and/or because you provide this information to us yourself. These are the personal data we process:

  • First and last name
  • Telephone number
  • Email address
  • Data regarding your browsing behaviour on phoenixdynamics.nl, limited to generic Google Analytics data.

Special and/or Sensitive Personal Data We Process

Our activities are intended for individuals aged 18 and over. Our website and/or services do not intend to collect data about website visitors under the age of 18 unless they have parental or guardian consent. However, we cannot verify a visitor’s age. Therefore, we recommend that parents be involved in their children’s online activities to prevent data collection without parental consent.
If you believe that we have collected personal data about a minor without such consent, please contact us at info[@]phoenixfellowship[.]nl, we will then delete this information.

Purpose and Legal Basis for Processing Personal Data

Phoenix Fellowship processes your personal data for the following purposes:

  • To keep you informed (upon request) about activities of interest to you.
  • To contact you by phone or email if necessary to provide our services.
  • To administrate your registration for an activity.

Automated Decision-Making

Phoenix Fellowship does not make decisions based on automated processing that could have (significant) consequences for individuals. This refers to decisions made by computer programs or systems without human intervention (e.g., a Phoenix Fellowship staff member).
Phoenix Fellowship uses the following computer programs and systems: iCloud, Microsoft Excel, and Laposte. These are used to manage activity administration to provide the best possible service to (future) participants.

Retention Period for Personal Data

Phoenix Fellowship does not retain your personal data longer than necessary to achieve the purposes for which the data was collected. We apply the following retention periods for different categories of personal data:

  • Newsletter/requests to receive updates on activities:
    Data stored: Email address, first and last name >
    Retention period: As long as the individual remains subscribed >
    Reason for retention: To send emails or newsletters
  • Registrations for activities:
    Data stored: Email address, first and last name, telephone number, activities participated in and their location >
    Retention period: Maximum of 3 years >
    Reason for retention: To adjust our introductory activities to future demand

Sharing Personal Data with Third Parties

Phoenix Fellowship only provides personal data to third parties if this is necessary to fulfil our agreement with you or to comply with a legal obligation.

Cookies and Similar Technologies We Use

Phoenix Fellowship only uses analytical (Google Analytics) cookies based on anonymised IP addresses from each website visitor, which do not infringe on your privacy.
A cookie is a small text file stored on your computer, tablet, or smartphone when you first visit this website. The cookies we use ensure that the website functions properly and help us optimise it.
You can disable cookies by configuring your browser to no longer store cookies. You can also delete previously stored information via your browser settings.

Accessing, Modifying, or Deleting Data

You have the right to access, correct, or delete your personal data. Additionally, you have the right to withdraw any consent for data processing or object to the processing of your personal data by Phoenix Fellowship. You also have the right to data portability, meaning you can request us to send your personal data in a computer file to you or an organisation of your choice.

To make any of these requests, please email info[@]phoenixfellowship[.]nl. To verify that the request was made by you, we ask you to include a copy of your ID. Please black out your photo, MRZ (machine-readable zone—the strip with numbers at the bottom of the passport), passport number, and Citizen Service Number (BSN) to protect your privacy.
We will respond as soon as possible, but within four weeks.
Phoenix Fellowship also informs you that you have the right to lodge a complaint with the national supervisory authority, the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). You can do so via this link:
https://autoriteitpersoonsgegevens.nl/nl/contact-met-de-autoriteit-persoonsgegevens/tip-ons

How We Secure Personal Data

Phoenix Fellowship takes the protection of your data seriously and implements appropriate measures to prevent misuse, loss, unauthorised access, unwanted disclosure, and unauthorised modification.
If you believe your data is not properly secured or there are indications of misuse, please contact us at info[@]phoenixfellowship[.]nl.